Privacy, Data & Cookies

Please find below our policy on privacy, data and cookies.
Stalbridge Hall. Reg. Charity No 301177. Privacy and Data Policy

STALBRIDGE HALL Privacy and data Policy

Our contact details
Name: Mr Eric Williams Chairman of Management Committee
Address: Stalbridge Hall, Ring Street, Stalbridge, DT10 2NF
Phone Number: 01963 362641
E-mail: stal.hall@outlook.com
Web Site: https://www.stalbridgehall.uk
Reg. Charity no 301177
ICO reg no ZB549446
Data Protection Officer; 'Stalbridge Hall trustees' - stal.hall@outlook.com.

Dated 15th October 2023 - Revised 27th October 2025
The type of personal information we collect
We currently collect and process the following information:
Committee Members – names, addresses, email addresses, phone numbers and D.O.B
Trustees - names, addresses, email addresses, phone numbers and D.O.B
Hirers - names, addresses, email addresses and phone numbers

Committee members and Trustees are elected at our AGM
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
To contact you for the running of our organisation.
To discuss internal information
Hirers – for contact only

We use the information that you have given us in order to run our business efficiently
We may share this information with The Charity Commission
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting the Management Committee

(b) We have a legal obligation.

The personal information we collect is supplied by you when you become a member of our organization or if you enquire to hire our facility.
We need to collect your information so we can contact you in different ways.
As a registered charity we have a lawful basis to collect and hold your information.
As Trustees are responsible to the Charity Commission your information will be passed to them and updated yearly.
You have the right to withdraw your consent at any time by contacting the Management Committee.

How we store your personal information
Your information is securely stored.
Your information is stored on the managements systems and is assessable by the Management Committee.
The purpose is for contact of all committee members.
For Trustees we have an obligation to the Charity Commission.
For Hirers our booking agent stores your information and deletes it as soon as possible after your event. This is normally paper copies.

We keep your names, addresses, email addresses and phone numbers for as long as you are a Trustee or Committee Member. We will then dispose your information by deleting from the management systems.

Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at stal.hall@outlook .com if you wish to make a request.

How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at stal.hall@outlook.com or write to us at The Secretary. Stalbridge hall management committee, Ring Street, Stalbridge, Dorset, DT10 2NF
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk

CCTV policy

We have a separate privacy policy for the use of our CCTV equipment.

There is a link to it in the footer section of our home page.

You can also view it by following the link below:

https://www.stalbridgehall.uk/cctv-policy-1

Cookies
Our website, https://www.stalbridgehall.uk (or .co.uk) (hereinafter: "the website") uses cookies and other related technologies (for convenience all technologies are referred to as "cookies"). Cookies are also placed by third parties we may have engaged. In the document below we inform you about the use of cookies on our website.

What are cookies?

A cookie is a small simple file that is sent along with pages of this website and stored by your browser on the hard drive of your computer or another device. The information stored therein may be returned to our servers or to the servers of the relevant third parties during a subsequent visit.

Technical or functional cookies

Some cookies ensure that certain parts of the website work properly and that your user preferences remain known. By placing functional cookies, we make it easier for you to visit our website. This way, you do not need to repeatedly enter the same information when visiting our website.

Marketing/Tracking cookies

Marketing/Tracking cookies are cookies or any other form of local storage, used to create user profiles to display advertising or to track the user on this website or across several websites for similar marketing purposes.

The first time you use the website a cookie consent banner will appear at the foot of the page. All you have to do is to click on the 'Deny' button if you don't want any cookies. There are 'essential' cookies, which are needed to make the site work, but the rest are optional (and turned off, by default). Don't forget to save your preferences if you have made any changes. You should also read our Privacy Policy and CCTV Policy before proceeding to use the website. These can be accessed from the links on the cookie banner, together with additional information on the use of cookies throughout the website. These can be viewed by using the link 'More Information'.

Additional ways of enabling/disabling and deleting cookies
You can also use your internet browser to automatically or manually delete cookies. You can also specify that certain cookies may not be placed. Another option is to change the settings of your internet browser so that you receive a message each time a cookie is placed. For more information about these options, please refer to the instructions in the Help section of your browser.

Please note that this website may not work properly if all all cookies are disabled. If you do delete the cookies in your browser, they will be placed again after your 'consent' when you visit our website again.

After giving permission or rejecting cookies on the website, the banner will disappear. The next time you visit the website you will see a round logo in the bottom left corner of your screen. (See image below). You can then click on this logo to change any preferences you have set.

After clicking on the blue button (with the fingerprint logo) you will see a pop-up screen appear, where you can review and change your cookie preferences. (see image below)

About GDPR
The General Data Protection Regulation (GDPR) aims to protect the fundamental right to privacy and the protection of the personal data of European Union (EU) citizens. UKGDPR is the version of this regulation for the United Kingdom.

The UK/US data bridge

In UKGDPR/`GDPR data can only be transferred out of the UK to countries within the EU or approved by the EU. In the case of The United States of America though, data can only be transferred if the receiving entity has been registered and approved to do so.

From 12 October 2023, businesses in the UK could start to transfer personal data to US organisations certified to the “UK Extension to the EU-US Data Privacy Framework” (UK Extension) under Article 45 of the UK General Data Protection Regulation (GDPR) without the need for further safeguards such as those set out in Articles 46 and 49 of the UK GDPR. UK organisations should be mindful of the need to update privacy policies and document their own processing activities as necessary to reflect any changes in how they transfer personal data to the US.

The EU-US Data Privacy Framework (DPF) is a bespoke, opt-in certification scheme for US organisations, enforced by the Federal Trade Commission (FTC) and Department of Transportation (DoT), and administered by the Department of Commerce (DoC).

The Data Privacy Framework includes a set of enforceable principles and requirements that must be certified to, and complied with, in order for organisations to be able to join the Data Privacy Framework. These principles take the form of commitments to data protection and govern how an organisation uses, collects and discloses personal data. US organisations who have been certified to the Data Privacy Framework can opt in to receiving data from the UK.

Once a US organisation has been certified and is publicly placed onto the Data Privacy Framework List (DPF List) on the DPF website they can receive UK personal data through a UK-US data bridge.

This website is built using a company called Wix. Wix has signed up to and agrees to abide by the UK Extension to the EU-US Data Privacy Framework.

As a customer of Wix, we have therefore used their cookie banner generator and privacy policy option for this website. Below we now list Wix's information on their Privacy and Data statements:-

"Wix is a global company that respects the laws of the jurisdictions it operates within. The processing of the User Customer Data may take place within the territory of the European Union, Israel or a third country, territory, or one or more specified sectors within that third country, of which, the European Commission has decided that it ensures an adequate level of protection (transfer on the basis of an adequacy decision)".

Important:
Any transfer to a third country outside the European Union - which does not ensure an adequate level of protection according to the European Commission - will be undertaken in accordance with the current and updated set of Standard Contractual Clauses, as approved by the European Commission. These terms are set out in the Wix Data Processing Agreement (DPA)

Cookies and Cookie Banners
GDPR requires that we obtain affirmative consent from site visitors before placing non-essential cookies (and similar technologies) on their device.
In general, the cookies which are initially placed on our Wix website may be categorized as essential cookies: security, anti-fraud, and other purposes related to the specific functionality of your service.
However, the Wix platform gives us the ability to add multiple components, codes, third-party applications to the website. These apps and integrations make it possible that our website will include other types of cookies which might require affirmative GDPR consent. If we use any 3rd party apps on the site we will list them below. They also appear in the information section of the cookie banner on this site.

Current 3rd party apps/code used:

Google maps

Usercentrics Cookie banner

This policy was updated 27th October 2025.